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Veribook is an online appointment booking system that integrates with OSCAR EMR and enables medical clinics, physicians, and medical offices to easily schedule patient appointments and bookings.

Syncing Scheduling Templates

Syncing with OSCAR Scheduling Templates

Introduction

OSCAR EMR has the feature of scheduling templates to define clinician availability (more information).

If your clinic uses this feature, it is possible to configure Veribook to use this schedule, as configured within OSCAR.

It’s bit tricky, so your Veribook account manager will need to help with this configuration. Just work through the below, and they’ll be able to handle getting things setup.

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1. Identify the OSCAR template codes in use by the clinic

OSCAR provides a list of template codes. This list can be configured for different clinics differently.

See the screenshot for a sample list.

Template Codese.png

2. Identify the list of Veribook services in use by the clinic

As part of configuring your Veribook account, your account manager will typically create a set of Veribook services to reflect the nuances of how your clinic schedules.

These services typically correspond to different types of appointments that are offered by your clinic, and may be individualized to specific clinicians, or to the clinic generally.

A list of these services should be supplied to you by your account manager as part of this process. If you did not receive this list, please get in touch!

Many clinicians will start by simply enabling any appointment type to be scheduled anytime, giving them a very regular schedule.

 


3. Advise which Veribook services should be offered for each template code, for each clinician

For each of your clinicians, for each OSCAR template code in use, send back to your Veribook account manager a list of which Veribook services can be booked during corresponding appointment slots (see screenshot).

In other words, we need to know things such as …

  • during slots coded L, no appointments can be booked

  • during slots coded U, only same day appointments can be booked

  • during slots coded 1, any type of appointment can be booked

Once configured, this acts as a whitelist - only services explicitly listed will be bookable during the corresponding appointment time slots.

Additionally, you only need to supply a list for the OSCAR template codes that your clinic uses in practice. Template codes that your clinic does not use can be safely ignored.

e.g. A clinician with an irregular evening clinic added for last-minute after-hours appointments from 5PM - 8PM on only a specific day.